How to Add a CC to a Professional Business Memo Accounting Services

Use CC to share events, updates, or newsletters with colleagues in your company. This section can be either two to three sentences or a bullet-pointed list. Write about what the recipient should do after they read the memo or how you plan to solve the problem you’ve described.

  1. CC is used when you want to send a message to multiple contacts.
  2. The “CC” field is usually found within your email composition window, below the “To” field and above the “BCC” field.
  3. You should include a summary if your memo is more than one page.
  4. A memo has no indentations; it is single-spaced, with double spaces between heading and paragraph and among paragraphs.
  5. In some offices, you may be responsible for distributing meeting minutes, meeting agendas, or other general communications materials.

In addition to writing it properly, it’s crucial to make sure your memo is sent properly, to the people who need to read it the most. Lainie Petersen is a full-time freelance writer living in Chicago. She holds a master’s degree in library and information science from Dominican university and spent many years working in the publishing, media and education industries. Her writing focuses on business, career and personal finance issues. Her work appears on a variety of sites, including MoneyCrashers, Chron, GoBankingRates and 8th & Walton News Now.

The cc meaning comes from a term that evolved when people typed letters on paper and used carbon paper to make copies. A memo – short for memorandum – is a written communication that records information to be shared with a group of people in a professional setting. Though memos can be formatted in a variety of templates, it’s important to include the significant parts of a memo so that your memo will serve as an effective communication tool. It’s a matter of common courtesy to let the recipient know about this by including the names of the people who’ll receive copies. CC is used when you want to send a message to multiple contacts. It is commonly used to share information with other contacts, usually when you do not require a direct reply from the people who receive the email.

Memos should always be professional and polite—regardless of the topic you’re introducing. Keep it brief, direct, and clear and include only necessary information. Memos are designed for official internal communications of a business or organization. They are often sent to an entire organization but are also useful for informing a single department, team, or smaller group of people. Memos disperse necessary information using a simple, easy-to-follow format. Carbon copying, abbreviated cc or c.c., is the technique of using carbon paper to produce one or more copies simultaneously during the creation of paper documents.

Meeting Minutes Memos

When you cc someone in an email, they’ll receive a copy of the email. The list of recipients cc’d can be seen by all recipients of the email chain. That’s why you should always have the knowledge or consent of the primary recipient before you add someone new to the cc list. When you cc someone, you do not need to address them in the email greeting.

cc Business English

Below, we’ll explain what “moot point” means, provide synonyms, and show you a quirky but effective way to remember the correct spelling. You’re expressing your love for someone on Valentine’s Day and want to ensure it’s perfect. Below, we’ll cover the nuances of “Valentine,” “Valentines,” and “Valentine’s” to help you flawlessly craft your message for this special day of love. This allows contact details to be shared without relying on you to be part of the conversation. If every message is CC’d then working conditions become suffocating and difficult to manage. An abbreviation for cubic centimeter — the volume of a cube that has edges one centimeter long.

Here, we talk about the appropriate use and placement of this element in a business letter. Although “carbon copy” and “courtesy copy” are noun phrases, “cc” is generally used rather as a verb that can be inflected depending on the intended tense. This works very efficiently when sending messages and files to multiple people at once, like sending a memo to all employees. There are a few more things to note about the mechanics of CCing someone. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). In some offices, you may be responsible for distributing meeting minutes, meeting agendas, or other general communications materials.

The heading lists who is receiving the memo, who is sending the memo, the date the memo was written, and the subject of the memo. A memo’s format is typically informal (but still all-business) and public. Memos typically make announcements, discuss procedures, report on company activities, and disseminate employee information. If you have something confidential to communicate, don’t do it in a memo.

If you’d like to copy (CC) someone on a signature request, click + Add CC recipient in the Review and send section (the last step before you send for signature). You can continue clicking + Add CC recipient to CC as many people as you’d like. Given below is an example of the use of CC in a business letter, which will help you better understand how it is used. CC or Carbon Copy is an important element of a business letter.

Providing Transparency in Communication

However, others don’t find any problem with the next sentence below, so it can also be another option. We could go on and on with these possible solutions, but the underlying cause is apparent enough to be addressed accordingly. Get the champagne ready because it’s almost time to celebrate the end of one year and the start of the next! We’ll help you ring in the new year with proper spelling, punctuation, and capitalization. Impress with clear, precise, and stylistically flawless writing instead. CC informs the main recipient that a copy of the email was also sent to someone else.

As a matter of courtesy, make sure that you spell the names of everyone on your cc list correctly. Additional names would each be given their own line, although it’s not necessary to repeat the cc abbreviation. Some apps will hide the “Cc” and “Bcc” fields until you click a button. If you don’t see the copy fields, look closely around the “To” field — chances are they’re just hidden.

So, when we need to “cc” someone, that simply means we have to send that person a copy of the email or file that is being referred to. This can be done when you don’t want unwanted eyes peeking on the email addresses you’ve sent your confidential email to. Put simply, it creates digital copies of email messages and files instantaneously, thereby making communication a piece of cake. These are the reasons why even the abbreviation as simple and common as “cc” has to be used cautiously.

What is a memo?

You may send a memo as a paper letter, fax, or PDF attached to an email. Although the widespread use of email essentially replaced memos in many circumstances, memos are still helpful for some important messages. A memo is written as continuous text that is organized into paragraphs. A memo cc meaning in memo has no indentations; it is single-spaced, with double spaces between heading and paragraph and among paragraphs. Again, memos sometimes go to hundreds of people and initialing them may be a time consuming task. A well-written memo will help you communicate efficiently and achieve results.